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Scheduling & Appointments
Calendly
Popular meeting-scheduling tool that lets people book time based on your availability.
✓ Source-checked profile2 sources cited
Spec sheet
All-in India price
₹979/user/mo
For a registered business, billed yearly, $10/user/mo sticker
- Free plan
- Available
- Free trial
- Available
- Status
- Source checked 29 Jul 2026
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Claim this listingFindThatSoftware verdictEditorial ruling
The go-to for eliminating scheduling back-and-forth, with a strong free tier for individuals. Heavier routing, payments, and team features need paid plans, and it's USD-priced.
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Verify current per-seat pricing for team and advanced features.
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In short
Calendly is listed under Scheduling & Appointments, reviewed for Indian buyers. All-in it runs about ₹979/user/mo for a GST-registered business ($10/user/mo sticker plus about 3.5% card forex). It does not issue an India GST invoice, so a registered business reclaims the GST via reverse charge. FindThatSoftware rates it best for sales and recruiting teams booking meetings; a poor fit for enterprises that need SAML, domain control and audit logs, because those features sit on a tier starting at 15,000 dollars a year.
What Calendly costs in India
The rupee price a business actually pays, after the card forex markup, with GST shown both ways.
True India price
Registered business, per user per month, billed yearly
₹979
Calendly advertises $10/user/mo. A GST-registered business in India pays about ₹979 a month (₹11,752/yr) once the roughly 3.5% card forex markup is added, with GST reclaimed as input credit. If you cannot reclaim GST, it is about ₹1,156 a month.
- Sticker price
- $10/user/mo
- Card forex markup
- about 3.5% over mid-market
- GST
- 18%, reclaimable if registered
- Registered per user per month
- ₹979
- Registered per user per year
- ₹11,752
- If you can't reclaim GST
- ₹1,156
- Try first
- Has a free plan, so you can start without a card.
- Watch for
- Free plan (1 event type).
More
Paid plans from $10/user/mo, with higher tiers and Enterprise adding seats and features (billed yearly). 14-day trial. USD. Confirm on vendor site.
Indicative, not a bill. The exchange rate is a single mid-market reference, not a live feed, and GST-registered businesses may reclaim input credit. Confirm current pricing on the vendor site.
Full India pricing breakdownPaying for more than Calendly? See your whole stack's real India cost and where you could switch to save.
Audit your spendWho Calendly fits
What it is, what you gain, what you give up, and who should look elsewhere.
What is Calendly?
Calendly automates meeting scheduling by sharing booking links tied to your calendar availability, with buffers, reminders, team scheduling, and integrations. It targets sales, recruiting, and any team that books a lot of meetings.
What you gain, and what you give up.
The case for
- The free plan is permanent with one event type and one calendar connection, which is enough for one person taking meetings.
- Standard is 10 dollars per seat per month on annual billing and connects up to six calendars, covering people with split work accounts.
- GST is applied for Indian business customers who supply a GSTIN, so the invoice carries an Indian tax line rather than none.
The catch
- You pay for every seat in the organisation whether or not it is filled, so an empty seat keeps billing until it is removed.
- Indian card holders must confirm payment through an emailed e-mandate link within 14 days each cycle, or the account stops working.
- Support treats payments as non refundable, and buyers report having to dispute unwanted charges with their bank instead of getting a refund.
- There is no phone support on any plan, and the tier that adds SAML, domain control and audit logs starts at 15,000 dollars a year.
Best for
- Sales and recruiting teams booking meetings
- Individuals sharing booking links
- Teams needing round-robin scheduling
Who should avoid it
- Enterprises that need SAML, domain control and audit logs, because those features sit on a tier starting at 15,000 dollars a year.
- Indian teams that want billing to run untouched, because RBI e-mandate rules force a manual payment confirmation on every renewal cycle.
India readiness
How well Calendly fits an Indian business operationally, from the verified pricing and company facts we hold.
- ✗GST invoice
No Indian GST invoice, so a registered business cannot claim input tax credit on the bill.
- ✗Bills in INR
Priced in a foreign currency, so your card or bank adds forex conversion on top.
- ✗India HQ
Headquartered outside India, so check support hours and India-specific features.
Compare Calendly
How it stacks up on what we verified, the tools buyers weigh it against, and where it appears in our guides.
How Calendly compares
Against the 7 other appointment scheduling tools we list, from what we verified on each vendor’s own pages.
Less common among the other appointment scheduling tools
Recorded for Calendly and for at most a third of the 7 others we list.
- AI notetaker
- Automated follow ups
- Contact profiles
- Custom branding
- Audit log
- Booking analytics
- Booking links
- Developer API
Also in most alternatives
Recorded for at least half of the 7 others, and for Calendly.
- Mobile app
- SMS reminders
- Calendar sync
This compares only the capabilities enough rival tools share for a comparison to mean anything, roughly a quarter of what we verified. The full list is under “What we verified” below, and anything absent from both is something we did not record rather than something the product lacks.
Similar tools to Calendly
Compare practical options in the same category by price, fit, and caveats.
Featured in our buying guides
See how Calendly stacks up against the best options for a specific kind of business.
Where Calendly fits in a workflow
These stacks show when to use this tool, what comes before it, and what should be handled manually first.
What we verified about Calendly
Read from Calendly’s own pages. Each line is a finding and what it was based on, so you can check any of it yourself.
What Calendly does
Features we confirmed40
- Webhook triggers
- custom webhooks expose meeting information in real time
- SSO SAML
- SAML SSO is an add-on on Teams and standard on Enterprise
- SMS reminders
- Workflows explicitly send text reminders as well as email
- Scim provisioning
- automated user provisioning via SCIM sits on Enterprise
- Routing forms
- routing forms screen website visitors and show a matched booking page
- Round robin scheduling
- round robin meeting distribution starts on the Teams plan
- Remove vendor branding
- option to remove Calendly branding appears in personalisations
- Payment before booking
- Stripe and PayPal collect payment as part of booking
- Mobile app
- mobile apps are available even on the free tier
- Managed events
- managed events lock and sync meeting templates across a team
- Developer API
- developer docs advertise building with the Calendly scheduling API
- Custom branding
- custom branding on the booking page is a paid personalisation
- Contact profiles
- Contacts product shows contact profiles and scheduling activity
- Calendar sync
- syncs with Google, Outlook and Exchange to avoid double booking
- Browser extension
- browser extension lets you share the link from any tab
- Booking links
- the product is a personal booking link tied to calendar availability
- Booking analytics
- analytics show top days, meetings completed and top performers
- Automated follow ups
- Workflows send follow-ups to share resources and book the next meeting
- Audit log
- audit log compliance is named in the Enterprise feature list
- AI meeting notetaker
- Calendly Notetaker produces meeting recaps and action items
- Action item extraction
- Notetaker is pitched as ending meetings with follow-up already done
- Admin user groups
- groups allow bulk user management and delegated admin permissions
- Auto conferencing links
- unique video links generate automatically per meeting
- Automated meeting reminders
- Workflows send automatic email and text reminders
- Book on behalf of others
- feature table lists booking meetings on behalf of others
- Cancellation policy
- a meeting cancellation policy can be attached to event types
- Daily meeting limits
- features page describes limiting the number of meetings per day
- Data deletion API
- a data deletion API is offered for compliance on Enterprise
- Domain control
- domain control and account oversight are Enterprise features
- Event types
- free plan gives one event type, paid plans unlimited
- Group provisioning
- automated group provisioning is listed in security and control
- Hubspot assignment routing
- feature table lists routing by HubSpot assignment
- Invitee screening forms
- forms screen invitees based on their responses before booking
- Meeting buffers
- buffers between meetings and daily meeting caps are configurable
- Meeting polls
- meeting polls find a time that works across a group
- Multi person event types
- unlimited multi-person meeting types from Standard upward
- One off meetings
- meeting polls and one-off meetings are listed together as a feature
- Salesforce lookup routing
- Enterprise routes bookings by Salesforce record lookup
- Six calendar connections
- all paid tiers cap connected calendars at six
- Website embed
- email and website embed options are a documented product surface
What people use it for5
- Take online bookings
- Google Analytics and Meta Pixel track conversions and booking activity
- Reduce no-shows
- Workflows reminders are pitched explicitly to reduce no-shows
- Capture and qualify leads
- Teams plan lists qualify and route leads as a headline feature
- Collect payment before booking
- Payments product offers flexible ways to get paid at booking
- Book sales demos
- sales is the first named solution and deals close faster is the pitch
Works with20
- Zoom
- Zoom generates conferencing links automatically per booking
- Zapier
- Zapier automation is included from the Standard plan
- Stripe
- Stripe is a supported payment collection integration
- Salesforce
- Salesforce CRM sync and assignment-based routing are supported
- Power automate
- Power Automate is paired with Dynamics in the Enterprise column
- Paypal
- PayPal is listed with Stripe for collecting booking payments
- Outlook
- Outlook is listed among supported calendar integrations
- Office 365
- Office 365 calendar integration is named in the feature table
- Microsoft teams
- Teams is both a calendar and conferencing integration
- Microsoft exchange
- features page names Exchange calendar sync
- Microsoft dynamics
- Dynamics 365 and Power Automate connect on Enterprise
- Meta pixel
- Meta Pixel is named alongside Google Analytics for tracking
- Marketo
- Calendly scheduling embeds into Marketo forms and syncs meeting data
- Mailchimp
- Mailchimp is listed with HubSpot and Zapier for automations
- Hubspot
- HubSpot connects from Standard and supports assignment routing
- Google meet
- Google Meet is a supported conferencing integration
- Google calendar
- Google calendar integration is available even on the free tier
- Google analytics
- Google Analytics tracks conversions and booking activity
- Gmail
- reminder workflows can be automated with Gmail
- Pardot
- Pardot marketing forms can carry Calendly scheduling
Terms, compliance and how you buy22
- Self serve signup
- get started for free signup runs without a sales conversation
- Sales team oriented
- solutions pages lead with sales, marketing and customer success
- Nonprofit discount
- FAQ offers special pricing to qualified non-profit organisations
- Auto renewal default
- FAQ says paid subscriptions renew automatically unless downgraded
- Annual discount
- yearly billing saves 16 percent on Standard and 20 on Teams
- 24x7 support
- 24/7 chat support is included from the Standard plan
- 14 day trial
- FAQ states a 14-day trial that downgrades to Free at the end
- Category default
- our verdict calls it the go-to for eliminating scheduling back-and-forth
- Empty seats still billed
- our research found you pay for every seat whether filled or not
- Enterprise price floor
- Enterprise starts at $15,000 per year on the public pricing page
- Free forever plan
- the Free tier is labelled always free for personal use
- GST charged with gstin
- GST is applied for Indian business customers supplying a GSTIN
- Invoice billing threshold
- invoice payment needs $5,000 on Standard or Teams, $15,000 Enterprise
- Non refundable
- our research found support treats payments as non refundable
- No phone support below enterprise
- phone support only appears in the Enterprise column
- No self host
- only a hosted SaaS is offered, unlike open-source rivals
- Paypal outside us only
- PayPal payment is accepted only for customers located outside the US
- Per seat pricing
- Standard and Teams are both priced per seat per month
- RBI emandate friction
- Indian cardholders must confirm an emailed e-mandate each cycle
- Recruiting oriented
- recruiting is a named solution segment on the site
- SSO as paid addon
- single sign-on is shown as an add-on on the Teams tier
- Usd billed
- seats are quoted in US dollars at $10 and $16 per seat
Source trail
Pricing and free-plan claims can change. FindThatSoftware keeps source URLs visible so users can verify before buying.
Verified against the sources above. How we research & rate software →
Calendly questions
Does Calendly give a GST invoice in India?
- Calendly does not issue an India GST invoice. A GST-registered business can still reclaim the 18% through the reverse-charge route by raising a self-invoice, but there is no vendor GST invoice to claim against directly.
Is Calendly good for Indian small businesses?
- It suits sales and recruiting teams booking meetings. It bills in a foreign currency with no India GST invoice, so expect the card forex markup and reverse-charge GST paperwork. It is not the right pick for enterprises that need SAML, domain control and audit logs, because those features sit on a tier starting at 15,000 dollars a year.
Does Calendly have a free plan?
- Calendly lists a free plan, but check the official pricing page for current usage limits before choosing it.
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