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HR & Recruiting
Keka
Indian HR and payroll platform (HRMS) covering payroll, attendance, leave, performance, and hiring for growing companies.
Spec sheet
Starting price
Custom
- Free plan
- Not available
- Free trial
- Available
- Status
- Source checked 12 Nov 2026
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Claim this listingFindThatSoftware verdictEditorial ruling
Shortlist Keka if you are an Indian company past roughly twenty people that wants payroll, attendance, performance and hiring in one system with statutory compliance built in. Before paying, get the full quote in writing: the per employee rate, any base headcount bundle, the setup fee, the Keka Wallet payout charges and which features sit on which tier, since Keka Sign, SSO and geo fencing only start at the middle tier.
Read the full verdict
Read the contract term closely, because Keka's terms make the subscription non-cancellable and non-refundable and allow a price increase at each renewal. Against a payroll-first tool like RazorpayX Payroll or greytHR, Keka gives you broader HR and performance features in one place, but you pay for a sales-led contract rather than a simple monthly plan you can drop.
FindThatSoftware has source-checked this listing and keeps 8 public sources visible for buyer verification.
In short
Keka is listed under HR & Recruiting, reviewed for Indian buyers. It issues an India GST invoice, so you can claim input credit. FindThatSoftware rates it best for Indian SMBs and mid-market needing HRMS + payroll; a poor fit for very small teams of a handful of people, because a setup fee and a fixed, non-refundable contract term are heavy for a tiny payroll.
What Keka costs in India
The rupee price a business actually pays, after the card forex markup, with GST shown both ways.
True India price
What actually changes for a buyer in India.
- Try first
- Free trial before you commit budget.
- Watch for
- Keka does not publish prices on its India pricing page; every HRMS, Hiring and projects plan is sold through a quote, billed in rupees by an Indian company, with GST charged on top under its terms.
More
A one time setup fee applies, and paying salaries through Keka Wallet costs extra. The trap is the contract: the terms make the subscription term non-cancellable and non-refundable, renewal is automatic unless you give thirty days' written notice, and fees can rise at renewal.
Paying for more than Keka? See your whole stack's real India cost and where you could switch to save.
Audit your spendWho Keka fits
What it is, what you gain, what you give up, and who should look elsewhere.
What is Keka?
Keka is an HR and payroll platform run by Keka Technologies Private Limited, headquartered in Hyderabad. It covers core HR records, leave, attendance and shifts, Indian payroll with prebuilt PF, ESI, LWF and TDS reports, Form 16 and Form 24Q, expenses and employee self service, with performance reviews and OKRs on the top HRMS tier. Hiring (an applicant tracking system) and a projects and timesheets product are sold as separate plan sets on the same platform. It is delivered as a cloud web app with a mobile app, and the vendor says data sits in the region chosen for each customer, including Central India. Keka publishes no prices: every plan is quote led, a setup fee applies, and contracts run for a fixed, non-refundable term.
What you gain, and what you give up.
The case for
- Statutory reports for PF, ESI, LWF and TDS ship prebuilt alongside Form 16 and Form 24Q, so Indian payroll compliance is native.
- Sales and support numbers are published for Bengaluru, Hyderabad, Chennai, Delhi NCR, Mumbai, Kolkata and Pune, so buyers get a local phone contact.
- Separate plan sets exist for India, for the United States and European Union, and for Asia Pacific and GCC countries.
The catch
- A setup fee applies on top of the subscription, and Keka describes it as covering guided configuration, data import and validation of past salary records.
- No prices are published, so you cannot compare Keka against other payroll tools without going through a sales call and a written quote.
- The terms make the subscription term non-cancellable and non-refundable, renew it automatically without thirty days' written notice, and allow a fee increase at renewal.
- Paying salaries directly from Keka Wallet carries additional charges, and Keka Sign for e-signatures only starts at the Strength tier.
Best for
- Indian SMBs and mid-market needing HRMS + payroll
- Companies wanting performance and hiring in one tool
- HR teams prioritizing employee experience
Who should avoid it
- Very small teams of a handful of people, because a setup fee and a fixed, non-refundable contract term are heavy for a tiny payroll.
- Buyers who need e-signature inside onboarding on the cheapest plan, because Keka Sign appears only from the Strength tier upward.
- Teams that want to pay month to month and cancel anytime, since Keka sells fixed subscription terms through sales.
India readiness
How well Keka fits an Indian business operationally, from the verified pricing and company facts we hold.
- ✓GST invoice
Issues a GST-compliant invoice, so a registered business can reclaim input tax.
- ✓Bills in INR
Priced in rupees, so there is no forex conversion or card markup on top.
- ✓India HQ
India-headquartered, so support, timezone, and context are local.
Compare Keka
How it stacks up on what we verified, the tools buyers weigh it against, and where it appears in our guides.
How Keka compares
Against the 8 other HR payroll tools we list, from what we verified on each vendor’s own pages.
Less common among the other HR payroll tools
Recorded for Keka and for at most a third of the 8 others we list.
- Custom roles
- Pipeline management
- Travel request management
- Form 24q filing
- Gratuity management
- One on one meetings
- Payroll automation
- Peer recognition
Also in most alternatives
Recorded for at least half of the 8 others, and for Keka.
- Leave management
- Employee self service
- Mobile app
This compares only the capabilities enough rival tools share for a comparison to mean anything, roughly a quarter of what we verified. The full list is under “What we verified” below, and anything absent from both is something we did not record rather than something the product lacks.
Similar tools to Keka
Compare practical options in the same category by price, fit, and caveats.
- ZimyoIndian companies with 50 or more employees wanting HR and payroll from one Indian vendor₹80/user/mo
- factoHRIndian companies of about 30 to a few hundred employees that want payroll and statutory filings with HR in one tool₹4,999/mo
- greytHRIndian SMBs needing reliable payroll + compliance₹2,495/mo
Featured in our buying guides
See how Keka stacks up against the best options for a specific kind of business.
What we verified about Keka
Read from Keka’s own pages. Each line is a finding and what it was based on, so you can check any of it yourself.
What Keka does
Features we confirmed85
- Travel request management
- Travel Desk processes travel requests and approvals
- Timesheets
- PSA Basic tracks billable and non-billable hours against projects
- SSO SAML
- Single Sign-on appears in the Strength tier employee self-service list
- Resume parsing
- Resume Parsing extracts contact details, skills and experience at scale
- Requisition management
- Requisitions are raised and approved through defined processes in the Pro hiring plan
- People analytics
- People Analytics tracks attendance, turnover rates and demographics
- Peer recognition
- Public Praise lets employees praise peers, with LinkedIn badges on Growth
- Payroll automation
- Foundation plan lists payroll automation integrating expenses, overtime, bonuses and F&F
- One on one meetings
- Structured one-on-one catch-ups with agendas are part of Perform
- Mobile app
- Mobile app handles attendance, finances and approvals on the go
- Leave management
- Leave Management is a Foundation feature integrated with payroll
- HR helpdesk ticketing
- Helpdesk add-on lets employees raise and track HR tickets
- Gratuity management
- Foundation lists end-to-end gratuity management from policy to disbursal
- Full and final settlement
- Payroll automation lists F&F alongside expenses and bonuses
- Form 24q filing
- Employee Tax Management explicitly names Form 24Q
- Form 16 generation
- Employee Tax Management covers declarations, proofs and Form 16
- Employee self service
- ESS covers attendance, leave applications and approvals with email signup
- Pipeline management
- PSA Deal Management covers pipeline and quotations before project creation
- Custom roles
- Custom Roles & Privileges allows granular permission assignment
- Custom report builder
- Custom Reports Builder assembles reports from blocks of information
- Compensation planning
- Basic Compensation Plans tie performance metrics to salary revisions
- Attendance tracking
- Gamified Attendance Tracking covers in-office, remote and hybrid staff
- Applicant tracking system
- Hiring suite has its own Pro and Advanced plans covering the full candidate pipeline
- REST API
- API & Webhooks is sold as a paid add-on, not bundled in the base plan
- 360 performance reviews
- Performance Reviews run 360-degree cycles with configurable reviewers and timelines
- AI cv jd match scoring
- Candidate CV - JD match score uses AI to shortlist from thousands of resumes
- AI HR helpdesk
- HR Suite lists an AI Helpdesk for instant HR support
- AI job description generation
- AI for Job Description generates role-specific JDs instantly
- Asset tracking
- Asset Tracking manages, allocates and tracks company assets
- Background verification
- BGV Integration connects third-party background verification portals
- Bell curve calibration
- Performance Calibration also supports the bell-curve method
- Billable utilization targets
- Advanced PSA lets you define utilisation targets per resource
- Built in e signature
- Keka Sign signs documents digitally without a separate e-signature tool
- Candidate experience survey
- Candidates rate the hiring process for actionable feedback
- Candidate portal
- Candidate portal auto-populates data for onboarding
- Career portal builder
- Basic career portal on Pro, with role-specific customisation on Advanced
- Chrome sourcing extension
- Chrome Sourcing Extension downloads candidate resumes and profiles from LinkedIn
- Continuous feedback
- Continuous Feedback gives real-time peer and manager notes
- Custom hiring stages
- Hiring stages can be customised per job requirement
- Custom rate cards
- Multiple rate cards can be set at project and resource level
- Document and letter generation
- Documents & Letters generates onboarding, compliance and policy documents
- Employee exit workflow
- Employee Exit sets up a complete offboarding and handover process
- Employee loans and advances
- Loans & Salary Advances covers disbursal and recovery inside payroll
- Employee onboarding workflows
- Basic onboarding assigns tasks to stakeholders; advanced adds unlimited tasks
- Employee referral management
- Employee Referrals stores referrals in an accessible database
- Exit survey
- Strength tier includes customisable employee exit surveys
- Expense claims reimbursement
- Expense Management lets employees submit claims for reimbursement
- Field staff location tracking
- Continuous Location Punching is offered to track field staff
- Geofenced clock in
- Geo Fencing automates clock-in and clock-out around office locations
- Headcount planning
- Growth tier Headcount Planning automates requisitions with real-time workforce visibility
- Internal job board
- Internal Job Board lets employees explore internal opportunities
- Interview scheduling
- Interview scheduling with calendar integration avoids clashes
- Interview scorecards
- Scorecards measure interview performance for data-backed decisions
- Investment proof collection
- Tax module handles employee declarations and proof submissions end to end
- LMS course authoring
- Keka Learn creates, publishes and manages courses on the platform
- Margin and utilization analytics
- PSA Analytics reports margin and utilisation
- Mobile OTP login
- Login using mobile OTP is listed as a Strength tier ESS feature
- Multi legal entity payroll
- Multiple Legal Entities (Pay Groups) is offered as a paid add-on
- Nine box calibration
- Performance Calibration uses the 9-Box Grid Matrix
- Offer approval workflow
- Offer Approval Process streamlines compliant offer sign-off
- Offer letter generation
- Pre-built templates auto-generate salary structures into offer letters
- Okr goal management
- Growth tier combines OKRs and SMART goals with alignment and goal insights
- Org structure management
- Org Structure Management defines complex hierarchical structures
- Overtime automation
- Overtime data is logged automatically for payroll processing
- Performance improvement plans
- PIP module helps employees upskill and align to role expectations
- Pf ESI lwf TDS reports
- Statutory Compliance ships prebuilt PF, ESI, LWF and TDS reports
- Polls and announcements
- Polls with real-time response analytics ship on Foundation
- Preboarding offer rollout
- Growth tier Pre-boarding covers automated offer rollout and pre-joining tasks
- Project billing invoicing
- Project Services Suite includes Billing & Invoicing for project billing
- Project management
- End-to-end project management governs all stages from one platform
- Promotion management
- Growth tier includes identifying and rewarding employees with promotions
- Pulse surveys
- Employee Pulse runs org-wide sentiment surveys with visual analysis
- Resource allocation planning
- Resource Management plans and allocates teams with approval chains
- Rewards and recognition module
- A separate Rewards and Recognition platform is offered as a sign-up add-on
- Rule based shift rotation
- Shift Management - Advanced auto-assigns shifts by preset rules as an add-on
- Selfie clock in
- Selfie clock-in is listed under the Strength tier time and attendance features
- Shift management
- Shift boards handle regular and flexible shifts on Foundation
- Skills and competency framework
- Customisable skill cards and competencies drive upskilling decisions
- Social intranet feed
- Social Wall builds an intra-company live feed of posts, praises and announcements
- Social referral sharing
- Social Referrals lets employees share hiring posts to social media
- Talent pools
- Pro caps talent pools at five; Advanced makes them unlimited
- Task timer
- Task Timer starts, pauses and stops for accurate work-hour capture
- Timesheet approval chains
- Custom Timesheet Approval Chains assign managers to authorise submissions
- Work breakdown structure
- WBS plans tasks, sub-tasks, phases and milestones
- Workflow automation
- Growth tier lets you build workflows triggered by user-defined events
What people use it for6
- Track attendance and leave
- Geo-fencing, selfie clock-in and location punching target field workforces
- Run performance review cycles
- Perform suite runs 360 reviews, calibration and promotions
- Run payroll
- Payroll suite is built around Indian statutory payroll runs
- Meet statutory compliance
- Compliance page covers labour law across all 28 states and 8 union territories
- Onboard employees
- Talent suite runs sourcing, screening, offers and preboarding
- Track billable time
- PSA suite tracks payroll-ready time data through to project invoicing
Works with16
- Zoom
- Video interviews can run over Zoom
- Slack
- Slack is a named collaboration integration
- Salesforce
- PSA integration moves Salesforce deals into projects
- Quickbooks
- PSA integration syncs financial and accounting data with QuickBooks
- Naukri
- Job board integrations name Naukri alongside LinkedIn
- Microsoft teams
- MS Teams is a named collaboration integration and video interview channel
- Microsoft entra id
- Azure AD & SSO is a named integration for secure single sign-on
- LinkedIn is named for job posting and the Chrome sourcing extension
- Jira
- Jira ticketing integration is listed as coming soon in PSA
- Hubspot
- HubSpot sales and customer data integration is listed as coming soon
- Google meet
- Video interviews can run over Google Meet
- Google calendar
- Interview scheduling integrates with Google Calendar
- Gmail
- Email account integration names Gmail for candidate communication
- Hackerearth
- Assessment integrations name HackerEarth
- Mercer mettl
- Assessment integrations name Mettl Mercer
- Outlook 365
- Calendar and email integration names Outlook 365
Terms, compliance and how you buy26
- Multi country editions
- Site switches between India, United States, UAE, Kuwait, Saudi Arabia, Bahrain, Oman, Qatar and Global
- 24x7 support
- Customer Experience section advertises 24x7 support
- 100 plus integrations
- Marketplace is described as connecting 100+ integrations
- 12500 plus customers
- Pricing page states chosen by 12500+ companies
- Add ons billed extra
- Multiple legal entities, advanced shifts, API/webhooks and helpdesk sit in an Add Ons block
- Azure hosted
- Integrations note states Keka's infrastructure is managed by Microsoft Azure
- Base bundle plus per employee
- Plans are a flat base for the first 100 employees plus Rs 90/120/150 per extra head
- Demo led buying motion
- Every page header pushes Book a demo, with a sales phone number on the pricing page
- Employee minimum
- Pricing caveat records a roughly 25-employee minimum
- Esignature gated to mid tier
- Keka Sign first appears on the Strength tier, not Foundation
- Free public HR calculators
- Footer offers payslip generator, gratuity, HRA and salary hike calculators free
- Free trial available
- Each pricing tier carries a Free Trial button and our record shows 14 days
- Gcc market coverage
- Dedicated country sites exist for six Gulf markets
- GST excluded from list price
- Plan notes state prices exclude 18% GST
- India built
- Indian HRMS with Hyderabad, Bengaluru, Chennai, Delhi NCR, Mumbai, Kolkata offices listed
- Industry specific editions
- Solutions are cut for SaaS, IT services, healthcare, manufacturing, BFSI, retail and construction
- Mid market oriented
- Customer stories are firms scaling from 50 to 175 people and brands like Noise and OnePlus
- Modules priced separately
- Pricing page has separate ladders for HRMS & Payroll, Hiring and Projects & Timesheets
- Multi city phone support
- Footer publishes separate numbers for Bengaluru, Hyderabad, Chennai, Delhi NCR, Mumbai, Kolkata
- Performance gated to top tier
- OKRs, reviews, calibration and promotions only appear on Growth
- Quarterly billing
- Our pricing caveat records quarterly billing on Keka plans
- Region specific plan sets
- Pros record separate plan sets for India, US/EU and APAC/GCC
- Setup fee required
- Pricing FAQ confirms a setup fee for guided configuration and data import
- SSO gated to mid tier
- SSO and mobile OTP login start at Strength
- Three tier plan ladder
- HRMS pricing runs Foundation, Strength and Growth
- Wallet payout charges extra
- Cons record additional charges for paying salaries from Keka Wallet
Source trail
Pricing and free-plan claims can change. FindThatSoftware keeps source URLs visible so users can verify before buying.
- Keka HR & Payroll (official site)https://www.keka.com/
- Keka pricing (India)https://www.keka.com/pricing
- Keka sign uphttps://www.keka.com/signup
- Keka marketplacehttps://www.keka.com/marketplace
- Keka product overviewhttps://www.keka.com/payroll-software
- Keka privacy policyhttps://www.keka.com/privacy-policy
- Keka terms of servicehttps://www.keka.com/terms-of-services
- Official securityhttps://www.keka.com/security
Verified against the sources above. How we research & rate software →
Keka questions
Does Keka give a GST invoice in India?
- Keka issues an India GST invoice, so a GST-registered business can claim input tax credit on it directly.
Is Keka good for Indian small businesses?
- It suits Indian SMBs and mid-market needing HRMS + payroll. It bills in rupees and issues a GST invoice, so a registered business claims the GST back. It is not the right pick for very small teams of a handful of people, because a setup fee and a fixed, non-refundable contract term are heavy for a tiny payroll.
Does Keka have a free plan?
- Keka does not list a permanent free plan in FindThatSoftware data. Check the official pricing page for trial terms and current offers.
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